{"id":12807,"date":"2025-12-22T09:28:51","date_gmt":"2025-12-22T09:28:51","guid":{"rendered":"https:\/\/www.mth-partner.de\/?p=12807"},"modified":"2026-01-15T10:47:18","modified_gmt":"2026-01-15T10:47:18","slug":"abmahnung-erhalten-ihre-rechte-als-arbeitnehmer-in-koeln","status":"publish","type":"post","link":"https:\/\/www.mth-partner.de\/en\/receive-a-warning-letter-your-rights-as-an-employee-in-cologne\/","title":{"rendered":"Received a warning letter? Your rights as an employee in Cologne"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"12807\" class=\"elementor elementor-12807\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ce82601 e-flex e-con-boxed e-con e-parent\" data-id=\"ce82601\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e6ffd1a elementor-widget elementor-widget-text-editor\" data-id=\"e6ffd1a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><span style=\"font-weight: 400;\">The letter is in front of you. It says \u201eWarning letter\u201c in black and white. In my law firm on the Sachsenring in Cologne, I regularly deal with clients who find themselves in exactly this situation. The first question is always the same: what to do after a warning letter?<\/span><\/p><p><span style=\"font-weight: 400;\">My experience from over 15 years<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/services\/employment-and-labour-law\/\"> <span style=\"font-weight: 400;\">Labour law in Cologne<\/span><\/a><span style=\"font-weight: 400;\"> shows that many warnings do not stand up to legal scrutiny. Employers use overly generalised wording, forget important information or react disproportionately. These are your starting points.<\/span><\/p><p><span style=\"font-weight: 400;\">But I'll be honest with you: not every warning letter can be contested. Sometimes the wiser strategy is to write a counterstatement and wait and see. Sometimes it is worth going to the labour court. What is right in your case depends on the specific circumstances.<\/span><\/p><p><span style=\"font-weight: 400;\">On this page, I will explain what is important. You will find out when a warning is justified, what mistakes employers often make and how you can defend yourself. At the end, you will know whether it is worth taking action against your warning letter.<\/span><\/p><p><img fetchpriority=\"high\" decoding=\"async\" class=\"size-full wp-image-12825 aligncenter\" src=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Infografik-5-Schritte-nach-Erhalt-einer-Abmahnung.webp\" alt=\"Infographic: 5 steps after receiving a warning letter\" width=\"600\" height=\"1075\" srcset=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Infografik-5-Schritte-nach-Erhalt-einer-Abmahnung.webp 600w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Infografik-5-Schritte-nach-Erhalt-einer-Abmahnung-167x300.webp 167w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Infografik-5-Schritte-nach-Erhalt-einer-Abmahnung-572x1024.webp 572w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Infografik-5-Schritte-nach-Erhalt-einer-Abmahnung-7x12.webp 7w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/p><h2><span class=\"ez-toc-section\" id=\"Was_ist_eine_Abmahnung_und_wann_ist_sie_berechtigt\"><\/span><b>What is a warning letter and when is it justified?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">A warning is more than just a reprimand. It is a formal labour law instrument that must fulfil three functions simultaneously. If even one of these is missing, it is not an effective warning.<\/span><\/p><p><b>The three functions at a glance:<\/b><\/p><p><span style=\"font-weight: 400;\">Firstly, the employer must name specific misconduct and describe the duty that has been breached. This is the notification function. Secondly, he must reprimand the behaviour as a breach of contract and make it clear that he will not tolerate it. Thirdly, in the event of repetition, he must threaten consequences under labour law, specifically dismissal. Without this warning function, the letter is legally not a warning, but only an admonition.<\/span><\/p><p><span style=\"font-weight: 400;\">Why is this important? Because only a complete warning can prepare for a subsequent dismissal. If the threat of dismissal is missing, the employer cannot invoke the warning in the event of dismissal.<\/span><\/p><p><span style=\"font-weight: 400;\">You can find detailed information on the formal requirements in my previous article:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/german-labor-law-basics-of-warnings-form-and-content\/\"> <span style=\"font-weight: 400;\">Basic information on warnings (form and content)<\/span><\/a><\/p><h3><span class=\"ez-toc-section\" id=\"Wann_darf_der_Arbeitgeber_abmahnen\"><\/span><b>When may the employer issue a warning letter?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">The employer may only issue a warning in the event of a genuine breach of duty. The employee not only owes his work performance, but also the fulfilment of secondary obligations arising from the employment contract, works agreements and the law.<\/span><\/p><p><span style=\"font-weight: 400;\">In my practice, I often see warnings for unpunctuality, late reporting sick, breaches of company rules or inappropriate behaviour towards colleagues. In principle, these are breaches of duty that can be cautioned if they have actually occurred and the employee could have avoided them.<\/span><\/p><p><span style=\"font-weight: 400;\">The last point is decisive: the breach of duty must be based on controllable behaviour. Anyone who is unable to work due to illness is not in breach of duty. Anyone who relapses due to an alcohol-related illness is not acting in a controllable manner. In such cases, a warning is the wrong remedy.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Der_Unterschied_zur_Ermahnung\"><\/span><b>The difference to the admonition<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">Not every criticism from the boss is a warning. Many letters that are titled \u201ewarning\u201c do not fulfil the legal requirements. If there is no threat of dismissal or only general mention of \u201econsequences\u201c, it is a warning.<\/span><\/p><p><span style=\"font-weight: 400;\">The difference is significant: a warning does not prepare for dismissal. Although it documents criticism, it does not have the legal effect of a warning. You should therefore check carefully whether your letter threatens dismissal in the event of a repeat offence.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-6b137ae e-flex e-con-boxed e-con e-parent\" data-id=\"6b137ae\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2d230ac elementor-widget elementor-widget-global elementor-global-12813 elementor-widget-text-editor\" data-id=\"2d230ac\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><span class=\"ez-toc-section\" id=\"Sofortkontakt_bei_Kundigung\"><\/span><span style=\"color: #ffffff;\">Immediate contact on cancellation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4><p>Call now<br \/><strong>Telephone: <a href=\"tel:+4922180187670\">0221 - 80 18 76 70<\/a><\/strong><br \/>Free initial assessment<br \/>Legal expenses insurance is accepted<br \/>Timely appointment<\/p><div id=\"gtx-trans\" style=\"position: absolute; left: 188px; top: 65.5312px;\"><div class=\"gtx-trans-icon\">\u00a0<\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-feb6267 e-flex e-con-boxed e-con e-parent\" data-id=\"feb6267\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-56ba1af elementor-widget elementor-widget-text-editor\" data-id=\"56ba1af\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"ez-toc-section\" id=\"Formelle_Anforderungen_Wann_ist_eine_Abmahnung_unwirksam\"><\/span><b>Formal requirements: When is a warning ineffective?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><img decoding=\"async\" class=\"alignnone size-full wp-image-12828\" src=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist.webp\" alt=\"Flowchart: Checking whether a warning is effective\" width=\"1200\" height=\"655\" srcset=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist.webp 1200w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist-300x164.webp 300w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist-1024x559.webp 1024w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist-768x419.webp 768w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Flowchart-Prufung-ob-Abmahnung-wirksam-ist-18x10.webp 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p><p><span style=\"font-weight: 400;\">This is the greatest weakness of many warnings. Case law places high demands on the specificity of content. Many employers underestimate this.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Schriftform_und_Inhalt\"><\/span><b>Written form and content<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">Firstly, a surprise: a warning does not have to be in writing. A verbal warning is also effective. In practice, however, this hardly matters because the employer has to prove the warning if he wants to invoke it later. A verbal warning can hardly be proven.<\/span><\/p><p><span style=\"font-weight: 400;\">The warning must contain the following:<\/span><\/p><p><span style=\"font-weight: 400;\">The exact date of the incident, the time (if relevant), the location and the people involved. Then a precise description of what happened. Then the name of the duty that was breached with reference to the employment contract or the company rules. A clear reprimand of the behaviour. And finally, the threat of dismissal in the event of a repeat offence.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Konkrete_Beschreibung_des_Fehlverhaltens\"><\/span><b>Concrete description of the misconduct<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">This is the point at which most warnings fail. The description must be specific enough for the employee to know exactly what they are being accused of and to be able to review their behaviour.<\/span><\/p><p><span style=\"font-weight: 400;\">Phrases such as \u201eYou are often late\u201c or \u201eYour work performance leaves a lot to be desired\u201c are not enough. The Cologne Regional Labour Court clarified this in a landmark decision in 2021: Unclear, generalised or even partially false accusations render the entire warning ineffective.<\/span><\/p><p><span style=\"font-weight: 400;\">What is effective: \u201eOn 15 November 2025, you arrived at your workplace at 9:47 am. Your contractually agreed start time is 8:00 am. You neither reported to work beforehand nor gave any explanation.\u201c<\/span><\/p><p><span style=\"font-weight: 400;\">The decision of the LAG Cologne with all the details:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/lag-koeln-11-sa-735-20-judgement-on-warnings-allowances-and-termination-notices\/\"> <span style=\"font-weight: 400;\">Judgement on warnings, bonuses and dismissals with notice of change<\/span><\/a><\/p><p><img decoding=\"async\" class=\"alignnone size-full wp-image-12829\" src=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle.webp\" alt=\"Comparison Warning Caution Cancellation Table\" width=\"1200\" height=\"655\" srcset=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle.webp 1200w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle-300x164.webp 300w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle-1024x559.webp 1024w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle-768x419.webp 768w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Vergleich-Ermahnung-Abmahnung-Kundigung-Tabelle-18x10.webp 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p><h3><span class=\"ez-toc-section\" id=\"Verhaltnismasigkeit\"><\/span><b>Proportionality<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">Even a warning that is correct in terms of content can be disproportionate. After 20 years of impeccable service, issuing a warning for a one-off delay of 15 minutes is overstepping the mark. A verbal warning would have sufficed here.<\/span><\/p><p><span style=\"font-weight: 400;\">The courts examine whether the employer's response is appropriate. The severity of the offence, the length of service to date, the employee's previous behaviour and the impact on the company all play a role.<\/span><\/p><p><span style=\"font-weight: 400;\">An example from supreme court case law: The Federal Labour Court ruled that even a head physician who made private telephone calls during operations had to be warned before being dismissed without notice. In the case of controllable misconduct, it can generally be assumed that a warning can have a positive influence on behaviour.<\/span><\/p><p><span style=\"font-weight: 400;\">Read more:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/labour-law-a-chief-physician-who-makes-private-calls-on-his-mobile-phone-during-an-operation-must-be-warned-before-being-dismissed-without-notice\/\"> <span style=\"font-weight: 400;\">Chief physician must be warned before termination without notice<\/span><\/a><\/p><h2><span class=\"ez-toc-section\" id=\"Haufige_Grunde_fur_Abmahnungen\"><\/span><b>Frequent reasons for warnings<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">In my practice as a lawyer for labour law in Cologne, I come across certain reasons for warnings time and again. I would like to introduce you to the most common ones.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Unpunktlichkeit_und_Arbeitszeitverstose\"><\/span><b>Unpunctuality and violations of working hours<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">The classic reason for a warning. The employee not only owes work, but work at the agreed time. Anyone who regularly arrives late, overruns their break times or leaves early is in breach of their contractual obligations.<\/span><\/p><p><span style=\"font-weight: 400;\">Working time fraud, i.e. the deliberate recording of incorrect working hours, is particularly serious. This is a breach of trust that may even result in a <a href=\"https:\/\/www.mth-partner.de\/en\/receive-your-72-hour-emergency-plan\/\">cancellation without notice<\/a> can be justified without prior warning.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Krankmeldung_und_Arbeitsunfahigkeit\"><\/span><b>Sick note and incapacity for work<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">According to \u00a7 5 of the Continued Remuneration Act, the employee must notify the employer immediately of their incapacity for work. A doctor's certificate must be submitted if the absence lasts longer than three calendar days. Many employment contracts shorten this period to the first day.<\/span><\/p><p><span style=\"font-weight: 400;\">Warnings can be issued for late or omitted notification of sickness and the lack of a certificate of incapacity for work. The illness itself cannot be warned. If you are ill, it is not your fault.<\/span><\/p><p><span style=\"font-weight: 400;\">More on behavioural dismissal for breaches of reporting obligations:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/labour-law-dismissal-for-conduct-related-reasons-is-only-justified-in-case-of-reproachable-breach-of-duty\/\"> <span style=\"font-weight: 400;\">Termination for behavioural reasons in the event of reproachable breach of duty<\/span><\/a><\/p><h3><span class=\"ez-toc-section\" id=\"Alkoholbedingtes_Fehlverhalten\"><\/span><b>Alcohol-related misbehaviour<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">This is where it gets complicated. Appearing under the influence of alcohol is generally a breach of duty. However, alcohol-related illness does not constitute controllable behaviour. The employee cannot control their consumption.<\/span><\/p><p><span style=\"font-weight: 400;\">The Rhineland-Palatinate Regional Labour Court has ruled that dismissal due to alcohol addiction is to be assessed according to the principles of dismissal due to illness. A warning is ruled out because it presupposes a change in behaviour that the addict is unable to achieve.<\/span><\/p><p><span style=\"font-weight: 400;\">The complete decision:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/labour-law-dismissal-due-to-alcoholism-is-to-be-assessed-according-to-the-principles-for-dismissal-due-to-illness\/\"> <span style=\"font-weight: 400;\">LAG Rhineland-Palatinate on dismissal due to alcohol addiction<\/span><\/a><\/p><h3><span class=\"ez-toc-section\" id=\"Beleidigungen_und_unangemessenes_Verhalten\"><\/span><b>Insults and inappropriate behaviour<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">Insults from colleagues or superiors are subject to a warning. In the case of particularly serious insults or even threats, termination without notice and without a warning may even be justified.<\/span><\/p><p><span style=\"font-weight: 400;\">The courts differentiate: A one-off insult in the heat of the moment usually requires a warning first. According to case law, calling a superior a \u201ecolleague's pig\u201c does not justify dismissal without a prior warning.<\/span><\/p><p><span style=\"font-weight: 400;\">In addition:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/labour-law-insulting-your-superior-as-a-colleagues-pig-does-not-entitle-you-to-dismissal\/\"> <span style=\"font-weight: 400;\">Insulting the superior as a \u201ecolleague pig\u201c<\/span><\/a><\/p><p><span style=\"font-weight: 400;\">The situation is different in the case of serious threats: The LAG D\u00fcsseldorf confirmed a dismissal without notice following the threat \u201eI'll stab you!\u2018 to a superior.<\/span><\/p><p><span style=\"font-weight: 400;\">Read more:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/german-employment-law-extraordinary-termination-due-to-threatening-the-employees-supervisor\/\"> <span style=\"font-weight: 400;\">Extraordinary termination due to threats<\/span><\/a><\/p><h2><span class=\"ez-toc-section\" id=\"Ihre_Reaktionsmoglichkeiten\"><\/span><b>Your response options<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">You have received a warning letter and consider it to be unjustified. What do you do now? German labour law gives you several options. Which one is the right one depends on your situation.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Gegendarstellung_verfassen\"><\/span><b>Writing a counterstatement<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">You have the right to submit a counterstatement to the personnel file. This is stated in \u00a7 83 Para. 2 of the Works Constitution Act. The counterstatement is kept together with the warning.<\/span><\/p><p><span style=\"font-weight: 400;\">The counterstatement has advantages and disadvantages. It documents your view of the situation promptly and in writing. If you are later dismissed, the labour court must also take your statement into account. And you show the employer that you won't put up with everything.<\/span><\/p><p><span style=\"font-weight: 400;\">The disadvantage: the warning remains in the file. A counterstatement does not automatically lead to removal.<\/span><\/p><p><span style=\"font-weight: 400;\">What should a counterstatement look like? Objective and concrete. Describe the incident from your point of view. State what is wrong or incomplete in the warning. Name witnesses and evidence. Ask for the counterstatement to be added to the personnel file.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Abmahnung_anfechten\"><\/span><b>Contesting a warning letter<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">You can contest the warning in court. You can file an action with the labour court to have the warning removed from your personnel file.<\/span><\/p><p><span style=\"font-weight: 400;\">The court then examines: Did the breach of duty take place? Is the description specific enough? Was the warning proportionate? Have all formal requirements been met?<\/span><\/p><p><span style=\"font-weight: 400;\">Important: The employer bears the burden of proof. They must prove that the incident took place as described. If he fails to do so, the warning will be removed.<\/span><\/p><p><span style=\"font-weight: 400;\">There is no time limit for the complaint. Theoretically, you can still sue years later. In practice, it becomes more difficult to provide evidence over time.<\/span><\/p><p><span style=\"font-weight: 400;\">Regarding the costs: In labour court proceedings at first instance, each party bears their own legal costs, regardless of who wins. The costs are covered by legal expenses insurance for labour law.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Entfernung_aus_Personalakte_fordern\"><\/span><b>Request removal from personnel file<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">You are entitled to have the warning removed if it is unjustified. This applies if the content of the accusations is incorrect, if there are formal errors, if the warning is disproportionate and if the warning has lost its warning function.<\/span><\/p><p><span style=\"font-weight: 400;\">The last point is important: according to case law, a warning must be removed from the personnel file after around two to three years if the employee has behaved impeccably since then. The warning has then fulfilled its purpose.<\/span><\/p><p><span style=\"font-weight: 400;\">The Cologne Higher Labour Court made it clear in 2021: those who object calmly but firmly have realistic chances. Precision and documentation pay off.<\/span><\/p><p><span style=\"font-weight: 400;\">My advice: Firstly, ask the employer in writing to remove the warning. Set a deadline of two weeks. Explain why the warning is unjustified. Only if the employer refuses will it make sense to go to the labour court.<\/span><\/p><p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12830 aligncenter\" src=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte.webp\" alt=\"Timeline: How long does a warning remain in the personnel file\" width=\"1200\" height=\"670\" srcset=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte.webp 1200w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte-300x168.webp 300w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte-1024x572.webp 1024w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte-768x429.webp 768w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Timeline-Wie-lange-bleibt-Abmahnung-in-Personalakte-18x10.webp 18w\" sizes=\"(max-width: 1200px) 100vw, 1200px\" \/><\/p><h2><span class=\"ez-toc-section\" id=\"Abmahnung_und_Kundigung_Der_Zusammenhang\"><\/span><b>Warning and cancellation: The connection<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">The warning does not stand alone. It is one step in a possible escalation process that can lead to dismissal. But not necessarily.<\/span><\/p><h3><span class=\"ez-toc-section\" id=\"Wann_fuhrt_eine_Abmahnung_zur_Kundigung\"><\/span><b>When does a warning lead to dismissal?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">Principle: A warning is required before a dismissal for misconduct. The employee should have the opportunity to change their behaviour. If the employer dismisses the employee without a prior warning, the dismissal is generally invalid.<\/span><\/p><p><span style=\"font-weight: 400;\">Several requirements must be met for an effective dismissal following a warning:<\/span><\/p><p><span style=\"font-weight: 400;\">The warning itself must be effective. It must fulfil all formal and substantive requirements. An ineffective warning cannot prepare the ground for termination.<\/span><\/p><p><span style=\"font-weight: 400;\">The employee must have committed a relevant repeat offence. This means: a similar or comparable breach of duty. A warning for unpunctuality does not justify dismissal for offence.<\/span><\/p><p><span style=\"font-weight: 400;\">There must be a negative prognosis. The employer must fear that the employee will not change his or her behaviour.<\/span><\/p><p><span style=\"font-weight: 400;\">And the dismissal must be proportionate. The employer must check whether milder measures such as a further warning or a transfer are sufficient.<\/span><\/p><p><span style=\"font-weight: 400;\">In my practice, many dismissals for misconduct fail because one of these conditions is not met. Particularly frequently: the warning was ineffective or the case of repetition was not relevant.<\/span><\/p><p><span style=\"font-weight: 400;\">Have you been dismissed after receiving a warning letter? Then read my detailed guide:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/receive-your-72-hour-emergency-plan\/\"> <span style=\"font-weight: 400;\">Received notice of cancellation? Your 72-hour emergency plan<\/span><\/a><\/p><p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12831\" src=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize.webp\" alt=\"Infographic: From the warning to the cancellation\" width=\"800\" height=\"1433\" srcset=\"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize.webp 800w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize-167x300.webp 167w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize-572x1024.webp 572w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize-768x1376.webp 768w, https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_or2ep7or2ep7or2e-ezgif.com-resize-7x12.webp 7w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/p><h3><span class=\"ez-toc-section\" id=\"Wann_ist_keine_Abmahnung_vor_Kundigung_notig\"><\/span><b>When is no warning necessary before cancellation?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">There are exceptions. In the event of particularly serious breaches of duty, the employer can terminate the contract immediately without giving prior warning.<\/span><\/p><p><span style=\"font-weight: 400;\">This applies to criminal offences against the employer such as theft, embezzlement or fraud. In the event of serious breaches of trust such as the betrayal of business secrets. In the case of serious threats. And in the case of breaches of duty where it must have been clear to the employee that their behaviour would not be tolerated.<\/span><\/p><p><span style=\"font-weight: 400;\">However, caution is also required here. The Federal Labour Court has repeatedly ruled that a warning is generally required before an extraordinary dismissal if the misconduct is based on controllable behaviour and a warning could bring about a change in behaviour.<\/span><\/p><p><span style=\"font-weight: 400;\">In addition, the case law:<\/span><a href=\"https:\/\/www.mth-partner.de\/en\/labour-law-dismissal-without-notice-of-an-employee-who-violates-traffic-regulations-with-a-company-car-must-be-proportionate\/\"> <span style=\"font-weight: 400;\">Termination without notice must be proportionate<\/span><\/a><\/p><h3><span class=\"ez-toc-section\" id=\"Wie_viele_Abmahnungen_vor_einer_Kundigung\"><\/span><b>How many warnings before a dismissal?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3><p><span style=\"font-weight: 400;\">I hear this question all the time. The answer is unsatisfactory, but honestly: it depends.<\/span><\/p><p><span style=\"font-weight: 400;\">There is no fixed figure. The circumstances of the individual case are decisive. How serious was the breach of duty? How long has the employment relationship existed? How has the employee behaved so far? Has he responded to the warning?<\/span><\/p><p><span style=\"font-weight: 400;\">In the case of minor offences such as occasional tardiness, several relevant warnings are usually required. In the case of serious offences, a single warning may be sufficient.<\/span><\/p><p><span style=\"font-weight: 400;\">A word of warning: too many warnings without consequences can also backfire. The labour court could argue that the employer has signalled through repeated warnings that it does not take the violations so seriously after all.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-fc7965f e-flex e-con-boxed e-con e-parent\" data-id=\"fc7965f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1bbd40b elementor-widget elementor-widget-text-editor\" data-id=\"1bbd40b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"ez-toc-section\" id=\"FAQ_zur_Abmahnung\"><\/span><b>FAQ on the warning letter<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><b>Does a warning have to be in writing?<\/b><\/p><p><span style=\"font-weight: 400;\">No. Verbal warnings are also effective. In practice, however, they are almost always issued in writing because the employer has to prove the warning.<\/span><\/p><p><b>How long does a warning letter remain in the personnel file?<\/b><\/p><p><span style=\"font-weight: 400;\">There is no legal deadline. According to case law, it must be removed when it has lost its warning function. This is the case after around two to three years of impeccable behaviour.<\/span><\/p><p><b>Can I take legal action against a warning letter?<\/b><\/p><p><span style=\"font-weight: 400;\">Yes, you can file a claim for removal with the labour court. There is no time limit, but it becomes more difficult to provide evidence over time.<\/span><\/p><p><b>Do I have to sign the warning letter?<\/b><\/p><p><span style=\"font-weight: 400;\">No. The employer can ask you to confirm receipt. By signing, you only confirm receipt, not correctness. You can also refuse to sign.<\/span><\/p><p><b>Can I be dismissed without a warning?<\/b><\/p><p><span style=\"font-weight: 400;\">In principle, a warning is required before a dismissal for misconduct. Exceptions apply in the case of particularly serious breaches of duty such as criminal offences against the employer.<\/span><\/p><p><b>Does a warning for unpunctuality also apply to other offences?<\/b><\/p><p><span style=\"font-weight: 400;\">No. A warning only prepares the ground for dismissal for similar behaviour. Unpunctuality and insulting behaviour are not the same.<\/span><\/p><p><b>What if the warning is only partially correct?<\/b><\/p><p><span style=\"font-weight: 400;\">Then it is contestable. The Cologne Higher Labour Court has ruled that even partially false accusations can lead to the removal of the entire warning.<\/span><\/p><p><b>Does the works council have to be consulted?<\/b><\/p><p><span style=\"font-weight: 400;\">No. Unlike in the case of dismissal, the works council does not need to be consulted before a warning is issued.<\/span><\/p><p><b>What does a labour court case cost?<\/b><\/p><p><span style=\"font-weight: 400;\">In the first instance, each party bears its own legal costs. The court costs are low. With legal expenses insurance, the costs are usually fully covered.<\/span><\/p><p><b>Can the employer issue several warnings at the same time?<\/b><\/p><p><span style=\"font-weight: 400;\">Yes, this is permissible. But: If even one accusation is unjustified, this can bring down the entire collective warning.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-32d97b0 e-flex e-con-boxed e-con e-parent\" data-id=\"32d97b0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-c5bab82 elementor-widget elementor-widget-text-editor\" data-id=\"c5bab82\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2><span class=\"ez-toc-section\" id=\"Rechtsanwalt_fur_Abmahnung_in_Koln\"><\/span><b>Lawyer for warning letters in Cologne<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2><p><span style=\"font-weight: 400;\">A warning letter is no reason to panic, but it is also no reason to be careless. It can have consequences for your employment relationship that extend far into the future.<\/span><\/p><p><span style=\"font-weight: 400;\">As a lawyer for labour law in Cologne, I will examine your warning letter and tell you honestly what your chances are. Not every warning letter can be contested. But many can.<\/span><\/p><p><b>What you can expect from me:<\/b><\/p><p><span style=\"font-weight: 400;\">A free initial assessment so you know where you stand. An honest assessment of your options, without false promises. Experience from over 15 years of labour law. And if you have legal expenses insurance, I'll settle up with it directly.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-c505356 e-flex e-con-boxed e-con e-parent\" data-id=\"c505356\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b6ce30a elementor-widget elementor-widget-global elementor-global-12813 elementor-widget-text-editor\" data-id=\"b6ce30a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4><span class=\"ez-toc-section\" id=\"Sofortkontakt_bei_Kundigung-2\"><\/span><span style=\"color: #ffffff;\">Immediate contact on cancellation<\/span><span class=\"ez-toc-section-end\"><\/span><\/h4><p>Call now<br \/><strong>Telephone: <a href=\"tel:+4922180187670\">0221 - 80 18 76 70<\/a><\/strong><br \/>Free initial assessment<br \/>Legal expenses insurance is accepted<br \/>Timely appointment<\/p><div id=\"gtx-trans\" style=\"position: absolute; left: 188px; top: 65.5312px;\"><div class=\"gtx-trans-icon\">\u00a0<\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-2dc5d48 e-flex e-con-boxed e-con e-parent\" data-id=\"2dc5d48\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0c24eb4 elementor-widget elementor-widget-text-editor\" data-id=\"0c24eb4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><i><span style=\"font-weight: 400;\">Status: December 2025<\/span><\/i><\/p><p><b>Note:<\/b><span style=\"font-weight: 400;\"> This article is intended to provide general information and does not replace legal advice in individual cases. The legal situation can change and every case is different. Have your specific situation checked.<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Der Brief liegt vor Ihnen. \u201eAbmahnung&#8220; steht da schwarz auf wei\u00df. In meiner Kanzlei am Sachsenring in K\u00f6ln sitze ich regelm\u00e4\u00dfig Mandanten gegen\u00fcber, die genau in dieser Situation stecken. Die erste Frage ist immer dieselbe: Was tun nach einer Abmahnung? Meine Erfahrung aus \u00fcber 15 Jahren Arbeitsrecht in K\u00f6ln zeigt: Viele Abmahnungen halten einer rechtlichen [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":12823,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3644],"tags":[],"class_list":["post-12807","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-abmahnungen"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Abmahnung erhalten? Ihre Rechte als Arbeitnehmer in K\u00f6ln - Rechtsanwaltskanzlei\u00a0Tieben<\/title>\n<meta name=\"description\" content=\"Abmahnung erhalten? Rechtsanwalt Tieben erkl\u00e4rt Ihre Rechte: Gegendarstellung, Abmahnung anfechten, aus Personalakte entfernen. 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Your rights as an employee in Cologne - Rechtsanwaltskanzlei Tieben","description":"Received a warning letter? Attorney Tieben explains your rights: counterstatement, contesting a warning letter, removal from personnel file. Free initial assessment in Cologne. \u260e 0221-80187670","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.mth-partner.de\/en\/receive-a-warning-letter-your-rights-as-an-employee-in-cologne\/","og_locale":"en_GB","og_type":"article","og_title":"Abmahnung erhalten? Ihre Rechte als Arbeitnehmer in K\u00f6ln - Rechtsanwaltskanzlei\u00a0Tieben","og_description":"Abmahnung erhalten? Rechtsanwalt Tieben erkl\u00e4rt Ihre Rechte: Gegendarstellung, Abmahnung anfechten, aus Personalakte entfernen. Kostenlose Ersteinsch\u00e4tzung in K\u00f6ln. \u260e 0221-80187670","og_url":"https:\/\/www.mth-partner.de\/en\/receive-a-warning-letter-your-rights-as-an-employee-in-cologne\/","og_site_name":"Rechtsanwaltskanzlei\u00a0Tieben","article_publisher":"https:\/\/www.facebook.com\/profile.php?id=100054481000178","article_published_time":"2025-12-22T09:28:51+00:00","article_modified_time":"2026-01-15T10:47:18+00:00","og_image":[{"width":1200,"height":655,"url":"https:\/\/www.mth-partner.de\/wp-content\/uploads\/Gemini_Generated_Image_v5wptfv5wptfv5wp-ezgif.com-resize.webp","type":"image\/webp"}],"author":"Rusudan Tsiskreli","twitter_card":"summary_large_image","twitter_creator":"@mth_Tieben","twitter_site":"@mth_Tieben","twitter_misc":{"Written by":"Rusudan Tsiskreli","Estimated reading time":"12 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.mth-partner.de\/abmahnung-erhalten-ihre-rechte-als-arbeitnehmer-in-koeln\/#article","isPartOf":{"@id":"https:\/\/www.mth-partner.de\/abmahnung-erhalten-ihre-rechte-als-arbeitnehmer-in-koeln\/"},"author":{"name":"Rusudan Tsiskreli","@id":"https:\/\/www.mth-partner.de\/#\/schema\/person\/d2c459eabbef5b8fac48b56903a1352b"},"headline":"Abmahnung erhalten? 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